Your Data, Protected Like Our Own
We know you're trusting us with sensitive information. That's why we protect candidate data with the same care we'd want for our own background checks. No surprises, no fine print, just honest data protection.
Your Data's Journey: Safe at Every Step
Here's exactly what happens to candidate information (and what doesn't)
You Submit Candidate Info
Basic details needed for the check
❌ We don't sell, share, or use this data for anything else
We Process Securely
Encrypted end-to-end processing
❌ We don't store on personal devices or unsecured systems
You Get Results
Clear report delivered to you
❌ We don't keep copies longer than necessary
Auto-Deletion Kicks In
Data removed after 30 days
❌ We don't keep data forever like some competitors
Protection That Actually Protects
Technical security translated into peace of mind
Bank-Level Encryption
Technical: TLS 1.3 in transit, AES-256 at rest
What this means for you: Your candidate data is protected with the same security banks use for your money
Automatic Data Deletion
Technical: 30-day auto-deletion policy
What this means for you: We automatically delete old data so you don't have to worry about it hanging around
Access Control
Technical: SSO + RBAC
What this means for you: Only the people you authorize can see candidate information
Minimal Data Collection
Technical: Process only essential identifiers
What this means for you: We only collect what's absolutely necessary to run checks - nothing more
The Legal Details (Made Simple)
1. Who We Are
Vuplicity, Inc. - We're a Chicago-based company that helps HR teams run faster background checks.
💡 Why this matters: We're a real company with real people you can reach. Not some faceless corporation hiding behind lawyers.
2. What Information We Collect
Account Info: Your name, company, email (so we know who you are)
Candidate Info: Names, DOB, SSN (only what's needed for checks)
Usage Data: How you use our service (to make it better)
✅ Our promise: We only collect what's absolutely necessary. No tracking pixels, no selling data, no creepy stuff.
3. How Long We Keep Data
Background Check Data: Deleted after 30 days automatically
Legal Records: 5 years (required by law for audits)
🗑️ Auto-deletion means: You don't have to remember to delete old data. We handle it automatically, reducing your liability.
4. Your Rights
You can always:
- See what data we have about you
- Correct any mistakes
- Delete your data (where legally allowed)
- Export your data
📧 Easy process: Just email privacy@vuplicity.com. We respond within 30 days, usually much faster.
5. How We Protect Your Data
Everything is encrypted, access is restricted, and we run security tests annually.
🔒 Bottom line: We protect your data better than most companies protect their own. It's not just policy, it's personal.
Effective Date: 2025-05-06 · Last Updated: 6/9/2025
This privacy policy is written in plain English because we have nothing to hide.
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"I was exactly where you are - drowning in requests, losing candidates, working until 9pm. Vuplicity changed everything. Happy to share my experience."
– Jennifer K., HR Director at TechCorp
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